Job Offer : Administration and Finance Manager
Job in administration and finances for OSMO Fondation
Over the past two decades, innovation-based businesses have changed the way most people live their lives: the way they communicate, collaborate, manage their businesses and their lives, find customers, shop, stay connected, express themselves, network, and access almost any essential service. Humans benefit from this innovation, but the future depends not on how much they benefit it, but on how much they contribute to its development.
In 2011 OSMO Foundation has created Notman House, a 30,000 square foot campus that provides physical infrastructure for innovators as well as entrepreneurial communities. OSMO’s success is measured by the scale of the community organizations it enables, as well as the billions of dollars of value created by the startups (and now scale-ups) that are built using the infrastructure platform that is Notman House.
At the heart of OSMO’s vision is the belief that the communities in which entrepreneurs grow, thrive and create world-changing businesses must be sustainable.
Under the supervision of the Managing Director, the Administration and Finance Manager plans, organizes, directs and coordinates all administrative, financial, IT, building logistics and project management activities of the organization. They ensure the development and improvement of administrative processes and guarantees an adequate flow of information throughout the organization.
Roles and responsibilities
- Ensure that the physical infrastructure is compliant with regulations and maintained to the standards expected by residents, staff and visitors, while respecting the heritage character of the building.
- Ensure that coffee operators manage the operation in accordance with laws, the lease, and community expectations.
- Manage and negotiate supplier contracts and maintain inventory of sufficient office and building supplies.
- Ensure the health and safety of all members/residents.
- Oversee HR management: payroll, recruitment, training plan, employment contracts, social declarations and other obligations, internal and external communication, employee well-being, organizational culture.
- Implement and optimize internal policies and processes to improve the efficiency of administration, financial, material and human resources and building logistics and ensure legal, fiscal and regulatory compliance.
- Monitor cash flows on a daily basis, analyze variances from forecasts, update cash flow forecasts, supervise the collection (clients) and disbursement (suppliers) process, manage real estate and movable assets, ensure relations with banking institutions.
- Report periodically to management on cash flow requirements.
- Develops recommendations to management on financial strategies, budgetary processes and operational solutions.
- Ensure relations with tax experts (lawyer, accountant, auditor).
- Participate in the development and overseeing of the department’s budget forecasts.
- Ensure sound financial processes and reporting.
Key competencies and professional skills
- Ability to analyze and summarize.
- Good knowledge of management control and auditing, taxation, labor and business law.
- Ability to work in fast-paced environments with constantly changing projects.
- Project management skills and attention to detail
- Caring and inspiring leadership
- Ability to work collaboratively and effectively with team members and various partners
- Strong interest in the nonprofit and entrepreneurial ecosystem.
- Excellent oral and written communication skills in English and French.
Education and experience required
- Bachelor’s degree in Business Administration, Management or other relevant university degree.
- Minimum of four (4) years experience in a similar role.
Benefits and conditions of employment
- Flexible schedule
- Vacations starting at 4 weeks (including the holiday season)
- Advantageous collective insurances
- Laptop computer and cell phone package
- Coaching opportunities
- Stimulating and inspiring work environment
- Full time position
- Competitive salary
Send your application (Resume + Cover letter) to email@example.com before January, 30 2022.
Feedback on our partner Google for Startups’ Sales Academy program
Last August, we announced that two Montreal startups referred by Notman had been accepted into the Sales Academy program of our partner Google for Startups.
Well, a few months later, we spoke with the founders of these two startups. Here is the summary of their experience with the program, Google for Startups and Notman.
Referred by Notman
Firstly, Albin Poignot co-founder of Linky Product and Behdad Karimi founder of ReInvest Wealth, tell us they heard about the Sales Academy program on the Bonjour Startup Montréal slack. It’s a resource for the Montreal startup community, perfect for finding opportunities and connections.
Behdad, whose accounting startup is based on sales, was interested in the opportunity to learn sales techniques from Google experts. Having the support of a Google for Startups partner like Notman was also an advantage according to Behdad, who had previously applied to a GFS accelerator program without success. Of the ten startups accepted into the North American program, three were Canadian companies and two were recommended by Notman.
A Sales Pitch in Seven Weeks
The virtual program consisted of one 1.5 hour session per week over a seven week period. The program concluded with an evaluation by the coach and a certification. Each workshop presented one of the 6 essential steps in building a sales pitch. The participants were not salespeople. The objective was to teach them how to structure their sales approach in order to increase its effectiveness. So, each week, the participants worked on their own sales pitch, in teams with the other founders. After 7 weeks, their sales pitch was ready.
Albin reports that the resulting pitch method is very effective and gives a “very natural discussion”. It allows him to position his product in an interesting way for each customer and to know immediately if it is “a good fit”. This way, the founders can handle objections well and keep good relationships with potential future customers.
It also allowed participating founders to take control of their sales conversations and focus on ways to benefit their potentiel customers. Moreover, practicing with the other participants, who all came from different backgrounds, was a good way to get feedback and build confidence.
Albin also says that, although he felt the program was under construction, he got a lot of value out of it. “I can’t imagine what it will be like in one or two years when [the program] is [finalized],” he says, impressed that such a program is being offered for free.
Behdad agrees, noting that after each session he had new concrete knowledge to apply. He says he has no real negative comments about the program. For his part, Albin would have preferred a more condensed and better structured version, but he remains very satisfied.
The two founders would definitely recommend the program to all startup CEOS. Especially those who sell a product or service directly to their customers, but who are new to selling. At the time we spoke with them, they were not yet able to quantify the results of their learnings. However, Behdad and Albin were very happy with the improvements they could already see in their sales process.
Stay tuned! There are more opportunities to come with our partner Google for Startups!
The 2021 Startup Community Awards was a success!
250 nominations – 120 finalists – 2000 voters – 8000 unique votes – 300 attendees online and in person
It was a little over a week ago, on Friday December 3rd that the 3rd edition of the Startup Community Awards was held at the Notman House and online. It was a great success! An evening of celebration, reunion and recognition of the Quebec startup ecosystem and the incredible community that builds it every day.
One evening, three rooms, three atmospheres
The evening took place in three rooms at the Notman House while respecting the sanitary norms. In the Clark Room, the awards ceremony was hosted by Annie-Claude Devriese and Ilias Benjelloun. In the St-Urbain Room, guests watched the gala broadcast while having a drink and networking. Then, at the OSMO x Marusan café, the atmosphere was more relaxed and lounge-like for the replay of the ceremony.
12 categories, 17 winners
After several weeks of collecting nominations, votes and jury selections, it was a great pleasure to discover the winners of the twelve awards. These are people, startups and collaborations that have stood out in the startup ecosystem by their involvement. They made a difference with their innovative ideas and they have participated in creating a strong, resilient and inclusive community throughout the year.
We are happy to introduce them here :
Volunteer of the year – Laurent Maisonnave
Resilience champion – Locketgo et Connect&GO
Diversity champions – Deborah Cherenfant et Chloe Freslon
Startup of the year – Eli Health
Connectors of the year – Selena Lu et Emmanuel Cameron
Ambassadors of the year – Mehdi Benboubakeur et Cédric Tawil
Mentor of the year – Rita Baker
Startup-Company collaboration of the year – Palais Des Congrès De Montréal, Coopérathon, RE-AK Technologies inc., Brite4, thanks to the support of Mt Lab et Centech
Corporate champion of the year – Espace CDPQ
Community collaboration of the year – Coopérathon, Montreal NewTech, The DMZ
Community champion of the decade – Alan Macintosh
Community rising stars 2021 – Sandra Cinq-Mars et Marie-Philippe Gill (Girl Knows Tech)
Congratulations! It’s so well deserved!
By the community, for the community
The 2021 Startup Community Awards was organized by OSMO in collaboration with the teams of MTL NewTech and StartupFest
This would not have been possible without the support of our partners and we would like to thank them. First, a huge thank you to our presenting partners: Desjardins and the Ministère de l’Économie et de l’Innovation. Thanks also to our associate partners : Bonjour Startup Montréal et MAIN. And a special thanks to our category partners and all the volunteers who helped out during the event.
You want to (re)watch the event? It’s right here!
You can see the pictures of the night here!
This year, the OSMO and Montreal NewTech teams want to celebrate with you the 3rd edition of the Startup Community Awards on Friday, December 3rd.
Startup Community Awards
Do you know the SCA? It’s an initiative from and for the community that pays tribute to those who build our ecosystem every day. An opportunity to celebrate the sense of solidarity that drives our ecosystem. A moment to highlight the work of those who make our startup ecosystem a thriving, inclusive and engaged community.
Important dates :
All the details and info about the Gala are on our website : startupcommunityawards.com
Call for collaboration
By the community, for the community.
The last two years have not been easy. Now it’s time to get together, work together and (re)connect with the goal of strengthening each other and revitalizing our community. The Startup Community Gala is all about you! Help us make it a success!
Today we call out for your collaboration to help us organize the 2021 Startup Community Awards. We invite you to help us make this event a success by getting involved in its organization.
We are looking for different types of collaboration:
● Financial; If you would like to support the Gala organization financially and become a sponsor, write to us here.● Community Engagement; If you would like to help us spread the word about the event and engage the community during the nomination period, voting and the evening of the ceremony, write to us here.
● Donate Time; We are looking for volunteers who are interested in getting involved in a variety of positions: the jury, photography, capture and broadcasting of the hybrid event, event hosting, and the organization of the event. If you are interested in donating time, write to us here.
We can’t wait to celebrate you on December 3rd!
Interview with Vince Haeger, resident at Notman House.
At the OSMO Cafe bar, Vince Haeger COO and co-founder of Consilium Crypto puts down his cup of latté after taking a sip.
“It was in 2019, deep in the winter crypto bearish market, after telling them we’re looking to raise $600,000, the silence from the nearly eighty investors was very present” recalls Vince about launching the first investment round for Consilium. However, the startup whose office has been running at the Notman house since 2018, would not give up.
It would be two years of sailing the Atlantic before Vince set foot on land in Montreal, Canada where his sister was already living. He loved the city so much that he didn’t hesitate one second to enroll in Mechanical Engineering at Concordia University. This choice of career was obvious, considering all those summers spent at his uncle’s workshop in Dortmund, where he learned the secrets and parts of automobiles to the point that, at sixteen, they reassembled an entire car together.
After two years studying in his field, the doubts arisen. He then decided to drastically change course and began, with new winds, a degree in finance. It was in the last year of his undergrad that his now business partner and co-founder Austin Hubbell invited him to join a fintech startup in proprietary trading. “We proposed to them to not only look at the FOREX markets but also to go for the new crypto currency market, but they didn’t like the idea. That’s how I set my foot in the startup world, it was brief. So I went back to university to finish my undergraduate degree.”
However, that first brief but firm step would stir the seas that any entrepreneur would never hesitate to sail. Months before graduating, like a wave breaking on his voice, Austin came back to him and said, “Let’s do it again, but this time, we are the founders.”
In 2017, Consilium Crypto was launching into the startup sea that took it to Toronto and Montreal to be part of incubators and accelerators, including Holt Accelerator (2018) and CDL (2019). The company was starting to take off thanks to its first investments and projects well underway. But Montreal, one of the pillars of the Canadian startup ecosystem, like a lighthouse to which boats flock, beckoned in the distance.
“For us to be in an environment with people who shared the same struggles and the same aspirations is a great motivator. Once inside Notman House, it was not only about having that access to people but also giving back by participating in the community. Also, if we need to approach VCs, Fonder Fuel or Techstars, Notman is like that person who shows you around and opens the doors for you to meet them. And without that open door, it would be very difficult to get that first meeting”, explains Vince.
One of those doors at Notman house is called Google for Startups, which makes products and connections available. “It was huge for us, especially for a fintech company, to have access to services and, of course, the Google Cloud credits were very helpful”, says Vince. The entrepreneur remembers Nick Feller, Google’s Cloud Customer Engineer, walking into the Café OSMO wearing a baseball cap, waving politely as he sat down, looked up and set aside his computer. At this moment, Nick said in a pleasant tone, “Guys, I don’t need that, I’m here to meet you, to hear from you. I want to listen to you all and then teach you what I can teach you”.
“This helped us to further develop our structure plus Google was well aware of how and what we were using the credits for. If it wasn’t for the connection between Notman and Google, our growth would have been stunted significantly”, assures Vince about that 2019.
After that silence that flooded the room, floating was not an option, “We are not going to give up, we are not going to stop in this fundraising, we have to keep trying. As long as we keep growing we will try to get investment, at some point people will call and ask Hey, do you accept investment? you’ll see!”
And one day, the call came.
By January 2020, nine companies invested in Consilium Crypto $600,000 USD, which allowed them not only to maintain the team but to hire more professionals in times when the pandemic made the most optimistic doubt. “Many startup companies saw their investors’ funds withdrawn at the last minute,” adds Vince, who believes that while fortune was on their side at the beginning of 2020, that for many, delivered what it promised to be: a year of crisis. Part of the stability of the startup’s growth is due to the strong personal connections and shared vision between team members.
“When I was traveling on a ship for months at a time, all the luggage, people and belongings cohabited the same space. It was impossible to be indifferent to each other. That’s what we have put into practice since we formed the first team at Consilium , if we want to be productive we need to respect each other’s way of working and at the same time get involved in team projects, otherwise we won’t move forward”, concludes Vince, who has been served another Coffee and lets us understand that, while in Notman the synergy of an ecosystem floods its corridors, the synergy in a startup also navigates inside.
By César Salvatierra, Notman House staff
Google for startups has been a Notman partner since 2014. Through this partnership, we offer the Montreal startup community access to exciting programs such as the Sales Academy. And our members get even more benefits!
The Sales Academy provides startups with essential sales skills and immediate practical applications to get new customers and partnerships. For example, founders practice making sales pitches, creating traction and asking the best questions in interviews. They are mentored by Google and industry experts as they cover a variety of topics in a learning module. This virtual program runs from September 7 to October 19, with a one and a half hour session each week.
We are happy to see Linky Product and ReInvestWealth representing the Montreal entrepreneurial community in such an exciting program! We are also pleased to be able to continue to contribute to the growth of young companies.
Please join us in congratulating both startups and their founders in the comments!